• Civic Centre, 14th Street
  • Luanshya.Council@cbt.gov.zm
  • Monday to Friday 08:00 - 17:00
Current Time

David Silwamba

David Silwamba

Director - Finance

OVERVIEW

´The Department of Finance is responsible for the prudent management of the Council’s financial resources. The Department ensures that all revenue is collected, all expenditure is properly controlled, and all financial transactions are accounted for in accordance with the Public Finance Management Act, Local Government Act, and Financial Regulations. Our mandate is to ensure financial sustainability, transparency, and accountability in service delivery.

              OUR MANDATE

 

 

´To provide sound financial management, advisory and accounting services for the efficient and effective operations of the Council.sure service delivery to .

      OUR COMMITMENT

  We are committed to transparency, accountability, timely service delivery, and customer-friendly revenue services.

     Departmental Structure

KEY FUNCTIONS OF FINANCE DEPARTMENT

SECTIONS IN FINANCE DEPARTMENT

´Currently, the department has five (5) sections namely:
1.Revenue
2.Accountancy
3.Expenditure
4.Establishment

 

5.Stores

REVENUE SECTION – FINANCE DEPARTMENT

      The Revenue Section is mandated to mobilize financial resources required for effective service delivery by the Council. It is responsible for collection and accounting of all locally generated revenue.

      Our Key Functions include:

     Revenue Collection – Collection of Property Rates, Business Levy, Trading Licenses, Market & Bus Station Fees, Billboards, Parking Fees and other charges.

   Customer Service – Handling ratepayer inquiries and taxpayer education.

     Accounting & Reporting – Daily banking, reconciliation, safe custody of receipt books and preparation of revenue performance reports.

 

     Revenue Enhancement – Identifying new revenue streams and improving collection efficiency to grow Council income.

  Sensitising clients on making online payments .

´THE CLIENTS MAKING PAYMENTS THROUGH  POINT OF SALE  MACHINE INTRODUCED IN REVENUE  COLLECTION POINTS .

ACCOUNTANCY SECTION – FINANCE DEPARTMENT

´The Accountancy Section is responsible for maintaining proper books of accounts, financial reporting, and ensuring prudent financial controls in accordance with the Public Finance Management Act and Local Government Financial Regulations.
´Our Key Functions include:

   Financial Accounting – Maintaining complete and accurate books of accounts for all Council transactions.

   Bank & Cash Management – Daily bank reconciliations, cash flow management and treasury operations.

   Financial Reporting – Preparation of monthly management accounts, quarterly reports and annual financial statements.

   Audit & Compliance – Facilitating internal and external audits and ensuring compliance with financial regulations and audit queries.

 

  Fixed Assets Management – Maintaining the Fixed Assets Register and accounting for all Council assets. 

PAYMENTS SECTION – FINANCE DEPARTMENT

  The Payments Section is responsible for the timely and accurate processing of all Council payments while ensuring strict adherence to budgetary controls and financial regulations.

  Our Key Functions include:

   Vetting & Verification – Examining and verifying all payment vouchers, invoices and supporting documents to ensure they are authentic, accurate and properly authorized.

   Processing Payments – Processing payments for goods, services and works.

   Budgetary Control – Ensuring no payment is made without available budget and proper commitment as per the approved budget.

   Compliance & Accountability – Ensuring all payments comply with the Public Finance Management Act, Local Government Act and Financial Regulations.

  Banking & Cash Disbursement – Preparing electronic transfers (EFT), and managing cash disbursements.

  Records & Reporting – Maintaining a complete register of all payments, filing payment vouchers and preparing expenditure returns and reports.

 

  Audit Facilitation – Providing payment documentation for internal and external audits and resolving payment-related audit queries.

ESTABLISHMENT SECTION – FINANCE DEPARTMENT

 

   Payroll Management – Preparation and management of staff payroll, PAYE, NAPSA, NHIMA and other statutory obligations.

  Processing Payments – Processing payments for  salaries, allowances and statutory obligation

  Filling of returns on monthly basis

  Computation of terminal benefits and settling in allowances for new officers on transfers

 

´

STORES SECTION – FINANCE DEPARTMENT

  The Stores Section is responsible for the management, control and accounting of all Council inventory, materials and assets. It ensures that all goods are properly received, stored, issued and accounted for.

  Our Key Functions include:

   Receiving & Inspection – Receiving all goods, materials and equipment procured by the Council and verifying quantity and quality against the specifications on the Local Purchase Order.

   Safe Storage & Preservation – Proper and secure storage of all stock to prevent damage, loss, theft and deterioration.

   Issuing & Distribution – Issuing materials and equipment to user departments based on approved requisitions and maintaining proper issue records

  Inventory Management – Maintaining up-to-date Stock Cards and Stores Ledgers and conducting regular stock taking.

  Stock Control & Accounting – Ensuring accurate accounting of all stores.

   Disposal Management – Identifying obsolete, unserviceable and surplus items and facilitating disposal through the Disposal Committee as per regulations.

 

   Reporting & Compliance – Preparing monthly stores reports, stock balances, and ensuring compliance with Stores Regulations and Financial Regulations.

Contact Us

  For queries on rates, licenses, and payments, visit our Revenue Hall or contact us at  Phone No. +260961317060

     Email: directorfinancelmc@gmail.com

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